At FCVB, we offer various assistances to help your congress become a success.
Here are some of the services we provide. Please feel free to ask us for further details.
Bid Assistance
- Financial Assistance
- Free consultation and offering of information for planning congress
- Site inspection and familiarization
- Preparing quotation for conference and banquet venues, hotels, PCO, etc.
- Preparation of bid presentations
- Distribution of Fukuoka City's promotional materials, such as PR DVD and pictures
Assistance After Fukuoka is Selected as Host City
Assistance on Congress Day
Financial Assistance
(1) International Convention Financial Assistance
Financial assistance is available to organizers of international conventions which fulfill certain criteria. Please ask for details.
Criteria:
- International convention that is held in Fukuoka City
- 100 or more participants in total with foreign participants of at least 50 from more than 3 countries
- Exclude convention for profit, religious or political activities
- Exclude exhibitions, musical events, sports events, events for entertainment, etc.
Amount:
- Not exceeding 10% of total cost, maximum assistance of JPY 3,000,000.
(2) Loan Assistance Program
Interest free, collateral free loans are available for convention organizers.
Please ask for details.
Criteria:
- Convention held in Fukuoka City
- Convention that has support from national or local public organizations
- Has six months to prepare
- Has participants from Kyushu region or wider area
Amount:
- Up to 40% of the total budget and not exceeding JPY 3,000,000.
Period:
- Not exceeding two years. As a rule, to be repaid within one month of completion of the convention.
Assistance After Fukuoka is Selected as Host City
Distribution of Promotional Materials to Delegates:
- Fukuoka Visitor’s Guide (Japanese, English, Korean, Mandarin, Formosan)
- Welcome Card (discount privilege card for overseas delegates)
Congress Ecology Bag
Ecology bags are for sale. You can print your congress name on the bag.
- Ecology Congress Bag (without congress name): JPY157/per bag
(Height 35cm x Width 33cm x Base 11cm)
- Ecology Congress Bag (with congress name): JPY210/per bag + Printing Fee JPY5,250
(Size is same as above. Bag with name can be ordered from 200.)
- Hakata Textile Congress Bag: Bag made by the traditional textile of Fukuoka. Please ask for details
Introduction of Unique Party Space
There are varieties of party spaces from hotel banquet rooms to unique party spaces. We are sure that you will find the perfect venue for your party.
For details:
Liaison with Local Government
We can act as a liaison between convention organizers, city, and prefectural governments.
Support for Overseas Delegates
- We will introduce tour guides and interpretation volunteers.
- For delegates who wish to experience closer interaction with local people, we can introduce organizations that offer home stay and home visit programs.
Promotion of Congress
We will promote your congress in our bureau’s publication and our website.
Help source congress related companies
We will help organizers plan the congress by introducing companies from FCVB’s 600 members, such as companies dealing with audio equipment, interpretation, PCO, tour, catering, coffee services, hotels, and many more.
Assistance on Congress Day
Welcome Signboard
For large scale conventions that meet the following conditions, we will provide complimentary welcome signboard.
Conditions : International conventions with 200 or more participants from overseas
Local Traditional Cultural Performances
We will introduce local performing groups provided upon request under discounted rate. Such performance is complimentary for congress that meets the following conditions.
Conditions : International conventions with 200 or more participants from overseas
※Only one of the two ( Signboard or Cultural Performance ) will be offered as complimentary. Please ask for details.
