Convention
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Services for Meeting Planners

At FCVB, we offer various assistances to help your congress become a success.
Here are some of the services we provide. Please feel free to ask us for further details.

Bid Assistance
  • Financial Assistance
  • Free consultation and offering of information for planning congress
  • Site inspection and familiarization
  • Preparing quotation for conference and banquet venues, hotels, PCO, etc.
  • Preparation of bid presentations
  • Distribution of Fukuoka City's promotional materials, such as PR DVD and pictures
Assistance After Fukuoka is Selected as Host City
Assistance during Congress Period
Financial Assistance
 
(1) International Convention Financial Assistance

Financial assistance is available to organizers of international conventions which fulfill certain criteria. Please ask for details.

<Criteria>

  • International convention that is held in Fukuoka City
  • 100 or more participants in total with foreign participants of at least 50 from more than 3 countries
  • Exclude convention for profit, religious or political activities
  • Exclude exhibitions, musical events, sports events, events for entertainment, etc.

<Amount>

  • Not exceeding 10% of total cost, maximum assistance of JPY 3,000,000.
(2) Loan Assistance Program

Interest free, collateral free loans are available for convention organizers.
Please ask for details.

<Criteria>

  • Convention held in Fukuoka City
  • Convention that has support from national or local public organizations
  • Has six months to prepare
  • Has participants from Kyushu region or wider area

<Amount>

  • Up to 40% of the total budget and not exceeding JPY 3,000,000.

<Period>

  • Not exceeding two years. As a rule, to be repaid within one month of completion of the convention.
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Assistance After Fukuoka is Selected as Host City

Provision of Promotional Materials for Delegates:

 * Fukuoka Visitor’s Guide (Japanese, English, Korean, Mandarin, Formosan)

-- With discount coupons for affiliated facilities & shops

Pamphlet

* Congress Bag

A. Bio-degradable bags are available for specially discounted price. Rates with / without the logos of your congress are as below:

Ecology Bag

  1. Bio-degradable Congress Bag (without congress name): JPY157/per bag
    (Height 35cm x Width 33cm x Base 11cm)
  2. Bio-degradable Congress Bag (with congress name): JPY210/per bag + Printing Fee JPY5,250
    (Size is same as above. Bag with name can be ordered from 200.)

 

B. Hakata Textile Congress Bag: Bag made by the traditional textile of Fukuoka. Please ask for details

Introduction of Unique Party Space

There are varieties of party spaces from hotel banquet rooms to unique party spaces. We are sure that you will find the perfect venue for your party.

For details:

Liaison with Local Government

We can act as a liaison between convention organizers, city, and prefectural governments.

Support for Overseas Delegates

  • We will introduce tour guides and interpretation volunteers.
  • For delegates who wish to experience closer interaction with local people, we can introduce organizations that offer home stay and home visit programs.

Promotion of Congress

We will promote your congress in our bureau’s publication and our website.

Help source congress related companies

We will help organizers plan the congress by introducing companies from FCVB’s 600 members, such as companies dealing with audio equipment, interpretation, PCO, tour, catering, coffee services, hotels, and many more.

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Assistance during Congress Period

Welcome Signboard

Welcome Signboard

For large scale conventions that meet the following conditions, we will provide complimentary welcome signboard.
Conditions : International conventions with 200 or more participants from overseas


Local Traditional Cultural Performances

We will introduce local performing groups provided upon request under discounted rate. Such performance is complimentary for congress that meets the following conditions.
Conditions : International conventions with 200 or more participants from overseas


※Only one of the two ( Signboard or Cultural Performance ) will be offered as complimentary. Please ask for details.

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Yokanavi
Fukuoka/Hakata Tourist Information Site
Link

Fukuoka City Promotion
Please enjoy the various aspects of Fukuoka – the landscapes, nature, tradition and culture.
Link

Visitor's Guide
This guide to Fukuoka and surroundings is filled with information on the area's historical sites, culture, gourmet, shopping and more.Download it and enjoy!
To Download Page

Fukuoka Extensive Area Map
English Map of popular tourist sites in Fukuoka City and its surrounding regions (Dazaifu, Kurume, Yanagawa).
Please feel free to printout and use this map for planning your trip around Fukuoka.
Map Link (PDF)